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Ocotillo Internal Medicine Associates
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  • OIMA Patient Packet

    **PLEASE CHECK IN 15 MINUTES PRIOR TO YOUR APPOINTMENT WITH FORMS COMPLETED**
  • Patient Information

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  • Medications

    Please list all prescribed or over the counter medications.
  • Name of MedicationDose ( mg, ml )# of tablets or capsules each dose# of times per day 
  • Medication Allergies

  • MedicationType of Reaction 
  • Medical History

    Check all that apply.
    Please check all that are applicable.
    Please check all that are applicable.
  • Surgical History

    Check all that apply.
    Please check all that are applicable.
  • If Joint replacement or other, please specify below.
  • Family History

  • Social History

    For example, Accountant. If retired, please check box and fill in previous profession.
  • Immunization Dates

  • Please list the month/year for each immunization.
  • Screening Male and Female

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  • Screening Male

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  • Screening Female

  • MM slash DD slash YYYY
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  • Review of Symptoms

  • Patient Information

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  • Emergency Contact

  • Primary Insurance

    If you do not have insurance, please type in "NONE" to the fields marked required.
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  • Secondary Insurance

  • MM slash DD slash YYYY
  • Person Responsible for Bills (if different from patient)

    If yes, please provide a copy.
  • Max. file size: 1 GB.
  • I acknowledge that all of the information given is true and correct and that it has been furnished to this office with full knowledge that, regardless of responsible party listed above, the person signing this document is ultimately liable for all said services rendered and that he/she is contractually bound to pay for said services. Further, by signing below, I give Ocotillo Internal Medicine Associates permission to bill my insurance(s) on my behalf.
  • MM slash DD slash YYYY
  • **PLEASE CHECK IN 15 MINUTES PRIOR TO YOUR APPOINTMENT WITH FORMS COMPLETED**


  • Ocotillo Internal Medicine Associates Financial Agreement

  • Insurance: Ocotillo Internal Medicine Associates (OIMA) is a primary care practice. Your insurance may require that you select a primary care physician. Failure to do so, prior to the office visit, will result in insurance denying full or partial payment of your claims. A copy of your insurance card is required. We are required by our insurance contracts to collect all co-pays at the time of service. This includes annual visits. Any co-pays not received on the day of the visit will be subject to a $10 processing fee.

    It is your responsibility for knowing the benefits of the specific insurance plan(s) you have purchased. OIMA is not responsible for interpreting these benefits, or knowing how your insurance will process your claims. If your insurance requires a referral it is your responsibility to obtain the referral prior to your appointment with specialist, some insurances take a week to process referrals.

    Claims Submission: OIMA will file a claim with your insurance company on your behalf. If OIMA is not contracted with your insurance company, you hereby authorize assignment of payment directly to our office for services provided.

    Self-Pay Patients: Patients without insurance coverage, or coverage that cannot be verified prior to an appointment, shall be responsible for paying the balance in full at the time services are provided. A $65 deposit prior to the appointment is required (cash or credit card).

    Balances: Unless other arrangements have been made in advance, the balance on accounts are due and payable at either the next appointment or upon the receipt of statement whichever is first. It is the patient’s responsibility to update demographic information at each appointment. If an account becomes past due, OIMA will take the necessary steps to collect this debt. After having mailed three statements, a $20 fee will be added to your account balance. If your account is sent to our outside collections agency, OIMA will assess a $40 collection’s fee. There is a $50 NSF fee for any returned checks. An account that is sent to collections may be discharged from our practice.

  • Insurance: Ocotillo Internal Medicine Associates (OIMA) is a primary care practice. Your insurance may require that you select a primary care physician. Failure to do so, prior to the office visit, will result in insurance denying full or partial payment of your claims. A copy of your insurance card is required. We are required by our insurance contracts to collect all co-pays at the time of service. This includes annual visits. Any co-pays not received on the day of the visit will be subject to a $10 processing fee.

    It is your responsibility for knowing the benefits of the specific insurance plan(s) you have purchased. OIMA is not responsible for interpreting these benefits, or knowing how your insurance will process your claims. If your insurance requires a referral it is your responsibility to obtain the referral prior to your appointment with specialist, some insurances take a week to process referrals.

    Claims Submission: OIMA will file a claim with your insurance company on your behalf. If OIMA is not contracted with your insurance company, you hereby authorize assignment of payment directly to our office for services provided.

    Self-Pay Patients: Patients without insurance coverage, or coverage that cannot be verified prior to an appointment, shall be responsible for paying the balance in full at the time services are provided. A $65 deposit prior to the appointment is required (cash or credit card).

    Balances: Unless other arrangements have been made in advance, the balance on accounts are due and payable at either the next appointment or upon the receipt of statement whichever is first. It is the patient’s responsibility to update demographic information at each appointment. If an account becomes past due, OIMA will take the necessary steps to collect this debt. After having mailed three statements, a $20 fee will be added to your account balance. If your account is sent to our outside collections agency, OIMA will assess a $40 collection’s fee. There is a $50 NSF fee for any returned checks. An account that is sent to collections may be discharged from our practice.

    Appointments: Patients arriving more than 10 minutes after their appointment time will be asked to reschedule. We require 24 hour advanced notice of cancellation. A $45.00 fee will be applied to your account for short-notice cancellations or missed appointments. A second offense will result in a $90 fee. Patients who miss several appointments without calling may be discharged from our practice.

    Annual Exam: Ocotillo Internal Medicine provides comprehensive medical care. As such, an annual appointment is required yearly of every patient. A new patient appointment (initial visit) is considered an annual appointment.

    Annual exams at OIMA consist of the preventive portion as well as the assessment or management of specific symptoms or problems, acute and/or chronic. Insurance companies require all services to be itemized and coded appropriately. These codes are standardized and follow commercial insurance and Medicare guidelines. In order to provide you with the optimal medical care and for your convenience we provide these services in one visit. Please understand that because our annual appointments cover both types of services, some fees may be subject to your plan’s co-pay, deductible or coinsurance and it will be your obligation to pay those fees for which OIMA is contractually obligated to collect. If the preventative code is not covered, per your insurance, our office will charge a $65 fee.

    Chronic Care Management Services: As part of an ongoing effort to enhance care coordination we are pleased to offer chronic care management services which will help better coordinate your care. Care coordination consists of non-face-to-face care services which Ocotillo will furnish to assist in your care among your different care provider and help you better manage your care. There will no out of pocket cost for this service.

  • By signing this agreement, you consent to have Ocotillo Internal Medicine Associates bill your insurance monthly for Chronic Care Management services provided to you by providers at Ocotillo Internal Medicine Associates. Please direct questions to our billing office. You may revoke this consent anytime by written request. There will be no out- of-pocket charges for the patient.

    BY SIGNING THIS FORM, YOU ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS FINANCIAL AGREEMENT.

    No changes to this policy by the patient will be acknowledged. Questions may be directed to the billing office.

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  • HIPAA Consent Form

    The Health and Portability and Accountability Act (HIPAA) provides safegaurds to protect your privacy.
  • Patient NameDate of Birth
  • Patient information will be kept confidential except as is necessary to provide services or to ensure that all administrative matters related to your care are handled appropriately. This specifically includes the sharing of information with other healthcare providers, laboratories, health insurance payers as is necessary and appropriate for your care. Patient hereby waives his/her confidentiality rights should collection action become necessary. You have the right to request restrictions in the use of your protected health information and to request change in certain policies used within the office. However, we are not obligated to alter internal policies to conform to your request.
  • NameRelationshipPhone 
  • HIV/AIDS/STD: This form authorizes release of medical information including HIV-related. Confidential HIV-related information is any information indicating that a person has had an HIV-related test, or has HIV infection, HIV-related illness or AIDS, or any information that could indicate a person has been potential exposed to HIV.
    I consent to the release of any positive or negative test result for AIDS/ HIV or STD infection, antibodies to AIDS or infection with any other causative agent of AIDS with the rest of my medical records.
  • Initials - HIV ConsentDate
  • With this consent, I give Ocotillo Internal Medicine permission to call my home or other alternative location provided in patient information form and leave a detailed message on voice mail or in person to someone listed above in reference to any items that assist the practice in carrying out treatment, payment, and health care operations, such as appointment reminders, insurance items and any calls pertaining to my clinical care such as lab and test results.
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    Clear Signature
  • MM slash DD slash YYYY
  • Release of Medical Information

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  • Ocotillo Internal Medicine
    245 S. Dobson Rd.
    Chandler, AZ 85224

    Phone: 480-895-5870

    Fax: 480-895-0573

  • I understand that the information used or disclosed may be subject to re-disclosure by the person receiving it and would the no longer be protected by federal privacy regulations.

    I may revoke this uathorization by notification in writing of my desire to revoke it. However, I understand that any action taken in reliance on this authorization cannot be reversed, and my recovation will not affect those action. I understand that the provider to whom this authorization is furnished may not condition its treatment or me on whether or not I sign the authorization.

    This authorization expires two (2) years from the date of execution.

  • MM slash DD slash YYYY
  • Acknowledgment of Receipt of Privacy Practices

    You may refuse to sign this acknowledgment
  • This field is hidden when viewing the form
    Clear Signature
  • I, have received a copy of this Office's Notice of Privacy Practices.
  • MM slash DD slash YYYY

Ocotillo Internal Medicine Logo
© 2022, Ocotillo Internal Medicine
Our Providers
  • Physicians
  • Physician Assistants
  • Dr. Hackenyos, DO
Services
  • Women’s Health
  • Primary Care
  • Coumadin Clinic
  • Same Day Next Day Appointments
Patient Resources
  • Schedule an Appointment
  • Patient Portal
  • Digital Forms
  • Practice Policies
  • Covid-19 Information
Contact Us

T: 480.895.5870
F: 480.895.0573

245 S. Dobson Rd.
Chandler, AZ 85224

3503 S. Mercy Rd.
Gilbert, AZ 85297